Case Study · Community & Club Management Platform

Mobile App · Super Admin · Club Admin

Clubio — Let's Connect. Digitizing how clubs manage members, money & meetings.

Name: Custom Software Development Services
Brand: CodeChaps
Rating: 4.9 (650 reviews)

A full-stack ecosystem for IncubeX Ltd. one member-facing mobile app, one Super Admin console, and one Club Admin dashboard — built to bring 300+ societies and their communities online.

ClientIncubeX Ltd.

PlatformsiOS · Android · Web

CategoryCommunity & Social

User RolesMember · Club Admin · Super Admin

300+

Societies onboarded

3

Role-based dashboards

Overview

From scattered spreadsheets to one connected platform

The Challenge

Clubs were running on WhatsApp groups and spreadsheets

Community clubs and societies were tracking membership, dues, attendance, and events manually — across chat apps, paper registers, and disconnected spreadsheets. There was no shared source of truth, no transparency on billing, and no easy way for a multi-club organization to see what was happening across its network.

Our Solution

One app, two dashboards, three roles

We designed and engineered Clubio as a role-based ecosystem: a mobile app for members to connect, chat and pay dues; a Club Admin panel for individual clubs to run their own operations; and a Super Admin console for IncubeX to onboard clubs, manage plans, and monitor the entire network from one place.

300+

Societies Secured

10+

Core Modules Shipped

3

Access Tiers

2

App Stores Live On

Member App

Everything a club member needs, in one place

Designed for day-to-day engagement — from the social feed to paying dues.

📰

Social Feed & Reels

Share posts, photos, videos and short reels within the club's private community.

📋

Notices & Bulletins

Official announcements and downloadable bulletins, always up to date.

📅

Events & Calendar

Upcoming meetings and activities with reminders, RSVPs and check-in.

✅

Attendance Tracking

Digital attendance for every meeting, with accurate historical records.

🤝

Projects & Donations

Transparent contribution tracking for club service projects and causes.

🗳️

Polls & Voting

Secure digital polls and elections for democratic club decision-making.

👥

Member Directory

Browse fellow members and reach out directly via in-app chat or call.

💳

Billing & Dues

View and pay membership dues and fees with a clear billing history.

🏢

Multi-Club Support

Belong to more than one club or community, all from a single account.

Technical Architecture

Engineering blueprint for a multi-device platform.

Client Layer

Native iOS Android Swift Kotlin React Js

↓

Edge & Delivery

CDN API Gateway WAF

↓

Data Layer

MongoDB Node JS

↓

Server

Amazon EC2 AWS Lambda Amazon S3 Amazon EBS AWS IAM Amazon CloudWatch

↓

Third Party Integration

Agora (Audio & Video Calling) Socket.IO (Chat)

Super Admin Console

Command center for the whole Clubio network

Built for IncubeX's internal team to onboard, monitor, and support every club on the platform — without ever touching a single club's private data.

Approve & onboard new clubs and societies
Manage Basic / Pro subscription plans & billing
Platform-wide analytics across all clubs
Content moderation & role-based access control
Support tickets and account-level controls

Total Clubs312

Active Members18,460

Pending Approvals7

ClubPlanMembersStatus

Greenview SocietyPro240Active

Lakeside RotaryPro128Active

Uttara Sports ClubBasic64Trial

Riverdale Community——Pending

Club Admin Panel

Everyday operations for a single club's leadership

Each club's committee gets its own scoped dashboard to run day-to-day operations — without any visibility into other clubs on the platform.

Manage member records, roles & approvals
Create events, take attendance, send notices
Track dues, billing and donation collections
Run polls, elections & committee votes
Post updates to the club's social feed

Members240

Dues Collected৳86,400

Attendance Rate91%

MemberRoleDuesStatus

Farhan AhmedTreasurerPaidActive

Nusrat JahanMemberPaidActive

Rafi IslamMemberDuePending

Simon CostaGuest—Invited

Impact

Where Clubio stands today

300+

Societies now running on Clubio, per the platform's live counter

iOS + Android

Live on both major app stores with a shared backend

3-Tier Access

Member, Club Admin and Super Admin roles, fully separated

Why Clients Value Our Partnership

Here's what our clients have to say about working with CodeChaps.

Hibo Mohamed

Owner, Hibotalk, Dubai

★★★★★

❝

CodeChaps is a team that can scale fast. You can rely on them for their technical skills. The management is willing to invest in the partnership and meet the requirements.

❞

Rajani Pancholi

Project Manager, AadiSwan, India

★★★★★

❝

They're very impressive and result-oriented people. CodeChaps is a highly skilled team, and their focus on delivery is exceptional.

❞

Kevin Lumbe

Product Manager, Theralieve, USA

★★★★★

❝

CodeChaps successfully launched multiple platforms, improving system stability and data accuracy. The team demonstrated strong project management and technical depth.

❞

Emilia Amandoron

Chief Marketing Officer, Theralieve, USA

★★★★★

❝

Codechaps have been responsive and collaborative throughout the projects we've worked on together. They have consistently assisted with website development, SEO-related initiatives, content creation, and technical updates as needed.

❞

We are available here

Noida, India

+91-7982980354
Sales@codechaps.com
106, First Floor, H-207, ILD Business Center, H Block, Sector 63, Noida, Uttar Pradesh 201301

Pennsylvania, USA

+1 (925) 204-8535
Sales@codechaps.com
CC Ave, Malver, PA , R35345, USA

Ontario, Canada

+1 (925) 204-8535
Sales@codechaps.com
33 Brandon Gate Dr, Mississuaga, L4T 3J7

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